ARTICLE 8. THE EUROPEAN CHAMBER OF COMMERCE MEETINGS

8.1 The Executive Committee Chairperson shall call and chair all EUROPEAN CHAMBER OF COMMERCE Meetings in accordance with the EUROPEAN CHAMBER OF COMMERCE Rules. The Executive Committee Chairperson shall be considered as the President of the EUROPEAN CHAMBER OF COMMERCE.
8.2 EUROPEAN CHAMBER OF COMMERCE Meetings shall be regulated in accordance with the provisions of these Statutes and the EUROPEAN CHAMBER OF COMMERCE Rules.
8.3 An annual EUROPEAN CHAMBER OF COMMERCE Meeting (the “Annual EUROPEAN CHAMBER OF COMMERCE Meeting”) shall be convened by no later than the 31st day of March of each year to proceed to the followings:
 
(a) to consider the annual report established by the Executive Committee on the affairs and activities of the EUROPEAN CHAMBER OF COMMERCE;
(b) to consider and approve the previous year’s accounts;
(c) to elect new Executive Committee members;
(d) to appoint an Auditor duly authorized to practice in Vietnam; and
(e) to discuss or conduct any other matters notified in writing by any Member to the Executive Committee at least seven (7) days prior the Meeting.
  If the Executive Committee Chairperson fails to call the Annual EUROPEAN CHAMBER OF COMMERCE Meeting as required under these Statutes or upon reasonable request to do so by any Ordinary Member, then any five (5) Executive Committee Members or any three-quarters' (3/4) majority of Ordinary Members may by notice in writing to all Members call an EUROPEAN CHAMBER OF COMMERCE Meeting. All Members shall be notified of the EUROPEAN CHAMBER OF COMMERCE Meeting by post or messenger delivery, not less than fourteen (14) days prior to the date of Meeting. The notice shall include date, time venue, and agenda of the Meeting.
 
 
 
 
 
8.4 The quorum for EUROPEAN CHAMBER OF COMMERCE Meetings shall consist of not less than one third (1/3) of the Ordinary Members present in person or by proxy. If after a period of thirty (30) minutes subsequent to the scheduled time as mentioned in the said notice for the Meeting there is not a quorum present, then the Meeting shall be postponed for seven (7) days thereafter and shall be held at the same time and place. Further notification to the Members shall be required. A quorum shall be deemed to exist at the subsequent meeting irrespective of the number of Members present.
8.5 Unless otherwise stated herein, resolutions at EUROPEAN CHAMBER OF COMMERCE Meetings shall be passed by a simple majority vote of the Ordinary Members present in person or by proxy.
8.6 The Executive Committee may invite, at its discretion, any persons to attend EUROPEAN CHAMBER OF COMMERCE Meetings on a regular or a case-by-case basis.
8.7 Extraordinary EUROPEAN CHAMBER OF COMMERCE Meetings, (the “Extraordinary EUROPEAN CHAMBER OF COMMERCE Meetings) shall be called to discuss and vote on specific matters. Call and notice for such meetings shall be made in the manner prescribed in Article 8.3 above and procedures at the meeting shall be as prescribed in Articles 8.4 to 8.6 above, save for a vote on dissolution of the EUROPEAN CHAMBER OF COMMERCE which shall be as provided for in Article 15.2 below, vote on amendments of the Statutes which shall be as provided for in Article 14.1, vote on approval of adoption of the EUROPEAN CHAMBER OF COMMERCE Rules and of any amendments thereto as provided for in Article 6.4.

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